Welcome to the Virtual Umbrella. With over 14 years of Corporate and Government experience, we now can bring the same services to your company virtually. we take care of your tedious day to day tasks such as calendaring, travel arrangements, expense reports, phone calls, meeting set up, email management, and even small to large events. What ever makes your day easier, The Virtual Umbrella is here to cover you no matter what the day will bring. Are you a busy C-Suite Executive or a business owner and just don't have time to make your money and schedule your day? That is what we am here for. We make your day run smoother, while you take care of the the tasks only you need to do. We are your Gatekeeper to all your clients, employees, even to your family during your business day. No stressing or worry about how to manage your day alone. Whether you need short term help or long term assistance. The Virtual Umbrella is here to cover you, always.
The Virtual Umbrella is a proud member of the Canadian Association for Virtual Assistants. Our company is always up to date on technology and how to perform duties correctly and efficiently. In other words we will always get your job done quickly but correctly.
The owner, Nicole Sebastian is also a certified planner, helping your company with small to large scale events. Town halls, Client events, Summer events. I am here to execute from the beginning to end. Your events will be the talk of your business.
Weekly Reports : Let me take care of your receipts, so you stay on track weekly of where you are spending your money.
Monthly Reports: For those who want to expense your receipts monthly an also be an option.
I reconcile with your credit card bills to make sure everything is matched and expensed properly to your expense report.
We don't want money missing!
Same Day Travel: Have a last minute meeting in another country and time is running out? I will be right there to book and find the best deal for your flights.
Hotel Booking: Leave this up to me to book your hotel to the comfort you need.
Travelling ahead: Have meetings booked in your calendar and want to book all the travel and hotels at once?I will be there to negotiate with travel agents for deals to make sure you get where you need to go with a fair price.
Documents needed: Visa requirements, other documentation I will be right there to have all paper work filled out and help your travel needs run as smooth as possible.
Extras: I will always assist with the your clients who need meeting rooms, catering, IT set up. So nothing falls out of order for your meeting.
Client Calls: You can always have your clients Executive assistant reach out to me for anything that I can take care of for you and implement in your calendar.
Personal Calls: Doctors, Children, Wife or Husband cant get a hold of you? Have them directly contact me and I will be sure to get the message to you.
Coordinating & Scheduling: Let me take care of organizing your calendar by arranging all of your client meetings, private appointments, events, and calls, even short coffee breaks are needed so no one burns out.
Confirm with the other party: I can confirm your appointments, meetings and calls so none day is wasted with a last minute reschedule, or cancellation. I will be steps ahead to make sure no one is waiting.
Rescheduling: This happens day to day I can be there to reschedule a call, meeting or personal appointment, so nothing is missed on your busy schedule.
Reminders: I will always set out reminders for you to remember what you need during your day. This will help you stay on top of what you need during your busy schedule.
In office meeting room bookings: Have a meeting where the client wants to come to your home office? Allow me to book your rooms for you, so when they arrive they are not waiting around.
External Meeting rooms: Want to book a meeting room in a fancy location? Allow me to find the best deals to stay on budget for your team.
International/National: Need a meeting room booked while travelling. Let me handle this through your clients team to set this up for you.
Meeting rooms always need coffee and some snacks! Let me caterer these to impress your clients.
We will assist in Zoom hosting for any meeting, webinar or masterclass, you have going on. We will help with breakout rooms, moderating, and admitting people to your meeting. We make sure all clients have your attention. We stay in the background helping you to run your show perfectly and smoothly.
Need to order large amounts for food? Sometimes its for training or client lunches. events ? Allow me to help cater the tasty delicious food. I recognize dietary restrictions, allergies as no person is the same. I make sure when ordering everyone is happy when they eat.
Town halls, Christmas events, Summer events. They all play a part in a small or big company. Allow me to execute beginning to end of your special event. Your event can be small or large but it all needs to be done right.
Your emails are overwhelming? You wake up and have so many questions to answer? Your calendar is already packed for the day how can you manage your emails? Allow me to be your gatekeeper to answer, flag, manage your emails during the day.
Dentists, Doctors, Children's school appointments, rehearsals? Date night with your partner? Need someone to help maintain your personal appointments with ease? Let me book, remind you, reschedule if needed so you stay on top of your personal life.
Clients, Costumers owe you money? Need invoices paid so you can balance your quarterly budgets? Let me help you get the money that is owed! Or if its the opposite, do you have companies to pay off, I can help keep you update.
Need to get your business out there? Do you ask yourself how are you going to market and stand out to other competitions? Let us help you with your social media presence . Let bring us your ideas to a reality
*Website prices vary and are not part of VA Assistance*
When I started this business and having that much experience I knew I couldn't do it alone, I started looking for admins, but I didn't have the clients, so I couldn't hire at the time. As time went on, I built up my clientele and started building my team. I was able to hire 3 beautiful women with YEARS of experience. They are not behind me, under me BUT beside me with my clients but beside me. So I know what it takes to build a business and run one!
We cover everything for clients. I made sure I picked a team that had a broad range of skills to help me complete my vision.